REGISTRATION INFORMATION

COVID/19 POLICIES NOTE:  To help promote the safety and wellbeing of our attendees, Crossroads follows the CDC, State of Colorado, and local requirements regarding COVID safety practices in place at the time of the event that pertain to the type of event, facilities, and equipment used for the tournament.  The requirements are subject to change frequently and without notice; we cannot predict with any certainty what requirements may be in place at the time Crossroads takes place.  We urge you to stay informed about travel and facility occupancy limitations in making your plans to attend Crossroads and to be prepared to follow all requirements while at the tournament.  Any of the information included about COVID safety requirements may be changed without notice, up to and including canceling the event. 

These are informative sites that can be helpful.  https://www.meetingsmeanbusiness.com/reopening-tracker, https://covid19.colorado.gov/safer-at-home/indoor-events

TEAM REGISTRATION AND HOTEL INFORMATION

#teamreg

TEAM REGISTRATION

Monday, November 9Tournament registration for all teams opens at 10:00AM MDT on TM2Sign.com.  Each team MUST register for Crossroads through TM2Sign and pay the Team Entry Fee.

The team may pay online* or by check** payable to:

FRVBC Foundation
8480 Upland Drive, Suite 100
Englewood CO 80112
ATTN: CROSSROADS

*PLEASE NOTE: A club may pay for all teams in one online transaction or pay by week or by team in separate transactions.  

** PLEASE NOTE:  Entry fees paid by check do not complete a team’s registration until the date and time we receive the payment in our office.  We do not accept checks before team enters registration information in TM2sign.=

Tournament acceptance is first come-first served, based on the date and time stamp all required registration steps (including required hotel reservations) are completed.

#hotelreg

HOTEL REGISTRATION

Teams with an official mailing address 40 miles or more from the tournament site must book a minimum of 12 room nights (i.e., 4 rooms for 3 nights each) at an approved hotel (please see list of Approved Hotels below).  Teams within the 40 mile radius are exempt from the hotel requirement.

Be wary of solicitations from unauthorized hotel and housing providers. Crossroads’ official, exclusive housing provider is THS. If you are contacted by other companies claiming to be affiliated with Crossroads, please know that they are not authorized by Crossroads to provide housing for the tournament. The only official housing provider for Colorado Crossroads is THS.

 

#loyalty

LOYAL CUSTOMER HOTEL RESERVATIONS 

*Due to COVID, we are making significant changes to our Loyal Customer Hotel Reservations procedures for 2021. *

 

November 11 – 12  Loyal Customer Hotel Program 

THS contacts qualifying clubs (those with 6 or more teams, confirmed payment in TM2sign and history of attending Crossroads) to participate in our Loyal Customer hotel reservation program.  

-Teams must return their application by November 13 at 3:00 pm MST.   THS Email: THS@thweb.com

-Teams must use 90% of hotel rooms reserved; cancellation penalties apply.

-Each team must have one contract.

November 13:  Loyal Customer Hotel Reservations apply by returning their list of requested hotels and room nights per team to THS.  Applications accepted until 3:00 pm MST.  THS Email: THS@thweb.com

November 16 – November 30: THS issues a contract to each team participating in the program.  Teams return a signed contract to THS within 24 hours.  THS notifies Crossroads when team has completed its registration requirements.

 

GENERAL HOTEL RESERVATIONS

December 1: General Hotel Reservations open at 10 am MST.  Reservations online only on Dec. 1.  

*We do not process General Hotel Reservations until the General Registration date of December 1.

December 2: Hotel reservations call-in help desk opens. THS Phone#: 908-979-0928 

 

If, because of COVID/19, national, state or local authorities decide to cancel this event or the facilities we intend to use for the tournament or issue local travel restrictions, stay-at-home orders, mandate quarantine or border crossing orders that prevent teams from traveling to the tournament, or you or a member of your household tests positive for COVID/19 within 5 days of the beginning of the tournament, you should cancel your hotel reservations and notify us so you will not be charged a penalty.  We will provide a Cancellation Penalty Waiver form for you to complete and send to us; the form will be on the thsweb.com website.

APPROVED HOTELS LINKS BELOW

We highly recommend that you book only fully refundable airline tickets; we cannot protect anyone attending the tournament from cancellation policies an airline may have in place.


 

REFUNDS POLICY

GENERAL RULE: There are no refunds for entry fees once a team submits payment except for one of the following three circumstances:

  • EXCEPTION ONE: If Crossroads denies a team entry because the division is filled, the team may cancel its application and receive a full refund of its team registration fee (minus convenience fee, if applicable), OR may go on a waiting list.
  • EXCEPTION TWO: If a team accepts a place on a waiting list, the team may withdraw and obtain a full refund of its team registration fee (minus a $50 administration fee) any time before Crossroads accepts the team into the tournament from the waiting list. Once Crossroads accepts the team into the tournament from the waiting list, the team will not receive a refund if it then withdraws.
  • EXCEPTION THREE:  If, because of COVID/19, national, state or local authorities decide to cancel this event or the use of facilities we intend to use for the tournament, or issue local travel restrictions, stay-at-home orders, mandate quarantine or border crossing orders that prevent teams from traveling to the tournament, or you or a member of your household tests positive for COVID/19 within 5 days of the beginning of the tournament, we will refund the team entry fee.

Any team withdrawing from Crossroads MUST submit an email from the person listed as the “Team Contact” in TM2Sign, stating the team is withdrawing. The time stamp on the email is the official time of withdrawal.